Student Affairs Projects

Together, we define, plan and deliver solutions.

 

The SA Projects Team provides project management support for departments and individuals. Our mission is to provide a structured approach to identify, prioritize and manage a project portfolio that is aligned with the strategic priorities of the Division of Student Affairs. We are here to help you request and implement projects, ensuring they are well-defined, on time, and within budget. 

A project is a temporary, organized effort to create a unique product, service or result. Projects can focus on procurement, communications, technology, business development, process improvement and other areas. 

 

Request a Project
 

The first step when requesting a project is to ask your AVC or SA Executive Team representative for approval. Once approved, you can get your request started by contacting the Divisional Director of Purchasing for procurement projects and the Director of Communications for communications projects.     

For technology, process improvement and all other project types, follow this Checklist to get started.  There are three different project request processes: Annual, Fast-track, and Urgent.  This Flowchart explains how the different requests are processed.  If you are interested in purchasing software, please review Student Affairs’ Software Catalog to see if an existing solution will meet your needs.  This will allow you to avoid a lengthy procurement and security review process.

 

Timeline for Project Requests

Annual requests need to be submitted by mid March.  This detailed timeline provides more information about each step of the submission process.  Fast-track requests and Urgent requests may be requested at any time.

 

Project Approval 

Technology requests are prioritized by the Associate Chief Information Officer for Student Affairs IT and approved by the Student Affairs Executive Team. Purchasing and Communications requests are prioritized by the Divisional Directors and approved by the requesting unit’s AVC/SA Exec. Approvals are based on the following factors: alignment with Division and Department goals, need, budget, timeline, size, impact, and risk.

Project Funding 

In addition to departmental funds, grants may be used to pay project implementation costs. Please explore the Student Tech Fund, Wellness Fund, CACSSF Student Services Fee Discretionary Fund and the Green Initiative Fund for funding opportunities.

 

Project Management 

Approved projects are assigned a project manager to coordinate the work. Project Managers facilitate project teams, keep projects moving, and report on progress. Project Managers are also available to consult on projects and provide training, templates and guidance.

 

Student Affairs Project Reports

 

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